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Site Diary Template

A free site diary template for construction projects. A daily contemporaneous record of site events essential for claims, disputes, and project management.

What is a Site Diary Template?

A site diary is a daily contemporaneous record maintained by the site manager or project manager. While similar to a daily site report, the site diary is typically more personal and detailed, serving as a factual record of events, conversations, instructions, and observations. Site diaries are powerful evidence in construction disputes and are often the most relied-upon document in adjudication and arbitration proceedings.

Key Sections to Include

1. Date, Weather, and Working Hours 2. Workforce Numbers by Trade 3. Plant on Site 4. Work Carried Out 5. Verbal Instructions Received 6. Visitors 7. Delays and Disruptions 8. Safety Observations 9. General Observations and Notes

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SITE DIARY

Project: [Project Name]
Date: [DD/MM/YYYY]
Day: [Monday-Sunday]
Author: [Name and Role]

WEATHER
AM: [Conditions] [Temp °C]
PM: [Conditions] [Temp °C]
Impact: [None/Lost [X] hours due to [reason]]

WORKING HOURS
Start: [Time] Finish: [Time]
Overtime: [Yes/No - details]

WORKFORCE ON SITE
| Trade | Contractor | No. |
|-------|-----------|-----|
| [Trade] | [Company] | [No.] |
Total: [No.]

PLANT ON SITE
[List plant, hours operated, any downtime]

WORK CARRIED OUT
[Detailed factual description of all work activities by area]

INSTRUCTIONS RECEIVED
[Record ANY verbal or written instructions - who gave them, what was said, when]

VISITORS
[Name, company, purpose, time on site]

DELAYS AND DISRUPTIONS
[Factual record of anything that prevented or slowed progress]

SAFETY
[Incidents, near-misses, observations, inspections]

GENERAL NOTES
[Any other observations, conversations, or events worth recording]

Signed: _________________ Date: _________

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When Do You Need This?

Every working day without exception. Complete on the same day. Even on days with no apparent progress. The value of a site diary is in its completeness and contemporaneous nature.

Who Uses This Template?

Site Managers maintain the diary daily. Planning Engineers and Contract Managers reference it for claims. Quantity Surveyors use it to verify daywork and variations. Lawyers rely on it as evidence in disputes.

Generate This with AI

AI can help structure your end-of-day notes into a consistent diary format. Dictate or type rough notes and the AI will organise them into proper sections. The key is capturing the information on the day - AI helps with formatting, not memory.

Template Details

Cost: Free
Format: Copy-paste ready
Industry: Construction

Related AI Workflows

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